MARSS Reporting Instructions
The Minnesota Automated Reporting Student System (MARSS) Manual provides definitions and parameters of all the MARSS data elements, reporting procedures for a variety of situations and appendices that describe related student accounting issues to help school staff report accurate and consistent student data.
The data are reported electronically via a web-based system called the MARSS Web Edit System (WES). Data files are thoroughly edited and several local and statewide reports are made available to a district-designated employee in a secure environment. These reports are described in the MARSS WES documentation.
The data are reported electronically via a web-based system called the MARSS Web Edit System (WES). Data files are thoroughly edited and several local and statewide reports are made available to a district-designated employee in a secure environment. These reports are described in the MARSS WES documentation.
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Concurrent Enrollment VPK/EC Flow Chart - 11/15/24
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Appeal of End-of-Year (EOY) FY2024 MARSS Data - 10/8/24
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Appeal of MARSS Data Reported by Another District/Charter - 10/4/24
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MARSS Reference Guide 2024-25 - 8/2/24
Print this tri-fold document back-to-back and fold for use in your school or district. -
School Attendance Age Limitations - 9/12/23
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Description of Report Columns on the Exported Excel MARSS 24 Local Report - 11/10/22
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Reporting for Students Who Receive Instruction Off-Site - 2/23/18
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MARSS End-of-Year (EOY) Check-Off List - 2/6/14
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MARSS Fall Checklist - 8/14/13
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Special Education Students Enrolled at a State Approved Alternative Program (SAAP) - 7/22/13
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Flexible Scheduling Report - 5/13/13
MARSS Changes
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Upcoming MARSS Changes for FY 2022-23
- 8/23/22
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Upcoming MARSS Changes for FY 2021-22
- 10/5/21
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Upcoming MARSS Changes for FY 2020-21
- 11/30/20
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Upcoming MARSS Changes for FY 2019-20
- 10/4/19
MARSS Manual
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MARSS Data Elements
- 12/9/24
Updated November 2024 -
Appendix D - Home Primary Languages by Code
- 3/5/24
Updated February 2024 -
Procedure 03 - Calculation of Membership Days for Part-Time and/or Shared-Time Students
- 5/20/17
Updated November 2018 -
Procedure 05 - Who is Responsible for Reporting Students on MARSS
- 5/12/17
Updated May 2018 -
Procedure 06 - EC - Reporting Early Childhood Special Education Students
- 5/12/16
Updated November 2024 -
Procedure 06 - SRP - Reporting School Readiness Plus Students
- 5/10/16
Updated July 2018 -
Procedure 06 - VPK - Reporting Voluntary Prekindergarten Students
- 5/9/16
Updated July 2018 -
Procedure 7 - Reporting High School Graduates
- 5/8/16
Updated May 2018 -
Procedure 8 - Reporting for State-Approved Alternative Programs (SAAPs)
- 5/8/16
Updated June 2022 -
Procedure 12 - Reporting of Summer Dropouts, Graduates and Leavers
- 5/8/16
Updated October 2020 -
Procedure 13 - Reporting of Students Who Drop Out and Re-Enroll During the School Year
- 5/8/16
Updated July 2019 -
Procedure 14 - Definition of Disabled Students
- 5/8/16
Updated February 2018 -
Procedure 15 - Reporting Attendance Options: Students Who Transfer to a Third District
- 5/8/16
Updated November 2018 -
Procedure 16A - Minnesota Residents Who Attend School Outside Minnesota
- 5/8/16
Updated December 2019 -
Procedure 16 - Minnesota Residents Who Attend School at a Nonpublic School
- 5/8/16
Updated July 2019 -
Procedure 17 - Reporting Shared-Time Students
- 5/8/16
Updated December 2021 -
Procedure 20 - Reporting Students Whose IFSP/IEP Requirements were Met or IFSP/IEP was Terminated
- 5/8/16
Updated May 2018 -
Procedure 21 - Reporting for Supplemental Online Learning (OLL) Students Enrolled in Other Than the OLL District
- 5/7/16
Updated November 2023 -
Procedure 22 - Reporting Students Transporting District Number and Type
- 5/7/16
Updated November 2018 -
Procedure 23 - Reporting for Project-Based Learning
- 5/7/16
Updated December 2021 -
Procedure 24 - Reporting of South Dakota Reciprocity Enrollment
- 5/7/16
Updated December 2018 -
Procedure 25 - Reporting of Foreign Students
- 5/7/16
Updated May 2018 -
Procedure 26 - Reporting of Early Childhood Health and Developmental Screening
- 5/6/16
Updated June 2022 -
Procedure 27 - Reporting Students Placed for Day Treatment
- 5/5/16
Updated November 2024 -
Procedure 28 - Extended School Year (ESY)
- 5/4/16
Updated December 2019 -
Procedure 29 - Reporting Students Placed for Residential Care and Treatment, Hospitalization or Partial Hospitalization
- 5/1/16
Updated October 2024 -
Procedure 30 - Reporting for North American Indian Students
- 4/30/16
Updated September 2024 -
Appendix A - List of Minnesota School Districts
- 4/29/16
Updated January 2018 -
Appendix B - Instructional Days/Length of Day
- 4/28/16
Updated June 2024 -
Appendix C - State Student ID Number
- 4/26/16
Updated June 2022 -
Appendix F - Minnesota Dropout Definition
- 4/20/16
Updated June 2020 -
Appendix G - Forms
- 4/15/16
Updated January 2018 -
Appendix H - Recordkeeping for Audits
- 4/10/16
Updated June 2020 -
Appendix I - Regional Management Information Centers (RMIC) and Vendors Certified for MARSS Reporting
- 4/5/16
Updated November 2020 -
Appendix J-21 MARSS File Format Record Layouts
- 4/4/16
Updated June 2020 -
Appendix J-20 MARSS File Format Record Layouts
- 4/4/16
Updated June 2020 -
Appendix K - Determining a Student’s Resident District for Students Without a Disability (No IEP or IFSP)
- 4/3/16
Updated June 2022 -
Appendix K1 - Determining a Student’s Resident District for Students With a Disability (Active IEP or IFSP)
- 4/2/16
Updated June 2022 -
Appendix L - Expelled Students
- 4/1/16
Updated November 2018 -
Appendix M ADM Formulas and Pupil Unit Weights
- 3/30/16
Updated February 2024 -
Appendix N - Reporting Policy for MARSS Data Collection System
- 3/30/16
Updated November 2018 -
Appendix P - Policy for Making State Aid Adjustments
- 3/28/16
Updated July 2018 -
Appendix Q - Procedures for Conducting District Audits and Audit Appeals
- 3/27/16
Updated July 2018 -
Appendix R - Reporting Students Under Open Enrollment or Agreement Between School Boards
- 3/26/16
Updated October 2020 -
Appendix T - Children of Military Families
- 3/24/16
New December 2018 -
Appendix U - October 1 Assignment for Compensatory Revenue
- 3/23/16
Updated November 2024